The Govt of AP has released the GO 25 Dated 13th Jan 2023 and Released Revised Job Charts for Municipal Ward Secretaries. Accordingly as per the GO 25, the Revised Job Chart 2023 for WARD PLANNING & REGULATION SECRETARY, GRADE-II working in All Ward Secretariats in Municipal Areas. Details of the Job Charts, Roles and Responsibilities of WARD PLANNING & REGULATION SECRETARY, GRADE-II 2023 are explained below.
Ward Planning Secretary Job Chart 2023 Roles Responsibilities of WARD PLANNING & REGULATION SECRETARY, GRADE-II
The Commissioner of Municipal Administration has proposed the New Job Chart 2023 for WARD PLANNING & REGULATION SECRETARY, GRADE-II working in All Ward Secretariats in Municipal Areas. Details of the Job Charts, Roles and Responsibilities of WARD PLANNING & REGULATION SECRETARY, GRADE-II 2023 are explained below.
2. Liaison with respective departments to facilitate citizens' requirements, fire, urban forestry, water conservation etc. for the residents of area allotted to him.
3. Accountable in activities to deliver the services in transparent way and establish strong, effective, vibrant service delivery system
2. Prompt detection of and taking action against all unauthorized constructions and violations to sanctioned plans.
3. Survey, data collection and drafting of plans for preparation and implementation of G.T.P Scheme and other schemes related to town planning wherever such schemes are planned.
4. Detection of and taking action against unauthorized hoardings and advertisements.
5. Detection and removal of objectionable encroachments.
6. Maintenance of registers as specified under the Acts, Rules and Government orders pertaining to town planning.
7. He is responsible for monitoring the Mortgage Register.
8. He has to ensure that entries are made in the Property Watch Register of the Registration Department and obtain an acknowledgment from the Sub Registrar in the duplicate register maintained by the ULB.
9. After issuing notices to the occupiers of dilapidated structures and after obtaining the necessary orders, the matter be referred to Engineering Section for demolition.
10. Handholding support Building Plan for Permission/Layout permissions/ BPS/ OC/ Fire/ Ml/Environmental clearance.
11.To create awareness to the citizens towards advantages of Planned and Authorised Development.
12. Creation of awareness on the new topics like TDR, GIS based Master plan preparation, stakeholder consultations for implementation of plans.
13.To create awareness among citizens regarding the Building Penalisation Scheme/Any scheme pertaining to Town Planning in the respective wards.
14.To create awareness about fire safety measures.
15.To integrate with other line departments for effective service delivery to the Citizens
16. Maintenance of Asset Registers
17.To integrate and coordinate with other Ward Secretaries of the Ward Secretariat for citizen service delivery.
18.To assist the department in 19.Preparation of Master Plans, 20.Preparation Area Development Plans 21.Preparation of Road Development Plans 22.Preparation of Junction Improvement Plans
23.Preparation of Circulation Network Plans of the Ward 24.Preparation of Beautification Plans of the Ward 25.Preparation of locality Maps (Door Numbering Maps) 26.Election and Census Work
27.ldentification of encroachments in Government lands, Layout open spaces, Municipal lands, any Public places and report
28.Reporting on violation of Parking places in buildings 29.ldentification and reporting of Construction/encroachments in water bodies/ rivers/ lakes/ canals/ bunds/ buffer zones.
30.ldentification of buildings without fire safety measures. 31.Attending Public grievances/complaints related to Town Planning 32.Maintaining record of approved building plans
33. Maintaining record of approved layouts
34. Maintaining record of Master Plan extract/area development plan of the Ward
35. Maintaining the record of Road Development Plans, Junction Improvement Plans, Proposed Circulation Network Plans.
36. Maintaining the Temporary Encroachment Register 37.Maintaining Suit Register
38.Maintaining Unauthorised Construction and Deviation Register 39.Maintaining Prosecution Register
40. Maintaining T.D.R. Register
41. Maintaining Road Development Plans and Junction Development Plan Register
42. Reporting the ambition of public regarding development/Creation of lung spaces, link roads, parking areas.
43. ldentification and reporting of requirement of street direction Board 44.ldentification and reporting of requirement of junction improvement.
45. Study and Identification of requirement of widening of roads ensuring traffic flow pattern
46. Urban forestry and urban lung spaces, protection of environment and promotion of ecological aspects.
47. Maintenance of parks, Open spaces, and Play Grounds.
48. Lake and water front development.
49. ldentification of requirement of Burial grounds and improvement of existing Burial grounds.
50. .Identification of requirement of public parking places, explore the possibility of providing public parking Places.
51. ldentification of suitable land for urban housing in the Ward and initiation for approval.
52. ldentification of buildings with Rain Water Harvesting Structures and further improvement needed.
53. Encouraging the Rain Water Harvesting Structures wherever not provided. 54.ldentification of places for Community Rain Water Harvesting Structures and reporting to higher authorities for necessary action.
55. To ensure construction of RWHs as per the guidelines in the area allotted to him/her and for their proper maintenance to increase the ground water level
56. ldentification of buildings with solar power
57. ldentification of buildings with STPs within the building and its maintenance issues and to encourage STPs
58. ldentification of green buildings-preparation of list of green buildings and to encourage the green buildings concept.
59. To promote recycling and reuse of water
60.He/She is responsible for Protection of Parks, Open Spaces, Playgrounds, and Govt/Municipal Properties.
61.Responsible for identification of Slums, Preparation of Slum Profile, Notification/De notification of Slums and rehabilitation.
62. He/She is responsible for providing Houses to the Households
63. Any other duties entrusted by the higher authorities and other line departments from time to time.
| Name of the Title | Job Charts 2023 of WARD PLANNING & & REGULATION SECRETARY, GRADE-II |
| Working Office | Ward Secretariats / Ward Sachivalayam |
| New Release | 2023 |
| Effective to | All WARD PLANNING & & REGULATION SECRETARY, GRADE-II in Ward Sachivalayam |
| Department | MA & UD |
| Key Job Charts Fields | Roles of WARD PLANNING & & REGULATION SECRETARY, GRADE-II Responsibilities of WARD PLANNING & & REGULATION SECRETARY, GRADE-II |
Ward Planning Secretary Next Reporting Higher Authorities
| Supervising Officer: | Town Planning Building Overseer/Town Planning Supervisor |
| Work in coordination with Depts: | MA & UD, Environment & Forest |
| Functions | Urban & Town Planning, Land use, Urban Housing, Fire, Urban Forestry, Water Conservation etc., |
Job Roles of Ward Planning Secretary Job Chart 2023
1. Planning and Regulation Secretary plays key role in service delivery in Town Planning, land use, urban housing2. Liaison with respective departments to facilitate citizens' requirements, fire, urban forestry, water conservation etc. for the residents of area allotted to him.
3. Accountable in activities to deliver the services in transparent way and establish strong, effective, vibrant service delivery system
Job Responsibilities of Ward Planning Secretary Job Chart 2023
1. He shall undertake outdoor inspection daily for a period of 1 hour in the forenoon to attend to the responsibilities entrusted to him.2. Prompt detection of and taking action against all unauthorized constructions and violations to sanctioned plans.
3. Survey, data collection and drafting of plans for preparation and implementation of G.T.P Scheme and other schemes related to town planning wherever such schemes are planned.
4. Detection of and taking action against unauthorized hoardings and advertisements.
5. Detection and removal of objectionable encroachments.
6. Maintenance of registers as specified under the Acts, Rules and Government orders pertaining to town planning.
7. He is responsible for monitoring the Mortgage Register.
8. He has to ensure that entries are made in the Property Watch Register of the Registration Department and obtain an acknowledgment from the Sub Registrar in the duplicate register maintained by the ULB.
9. After issuing notices to the occupiers of dilapidated structures and after obtaining the necessary orders, the matter be referred to Engineering Section for demolition.
10. Handholding support Building Plan for Permission/Layout permissions/ BPS/ OC/ Fire/ Ml/Environmental clearance.
11.To create awareness to the citizens towards advantages of Planned and Authorised Development.
12. Creation of awareness on the new topics like TDR, GIS based Master plan preparation, stakeholder consultations for implementation of plans.
13.To create awareness among citizens regarding the Building Penalisation Scheme/Any scheme pertaining to Town Planning in the respective wards.
14.To create awareness about fire safety measures.
15.To integrate with other line departments for effective service delivery to the Citizens
16. Maintenance of Asset Registers
17.To integrate and coordinate with other Ward Secretaries of the Ward Secretariat for citizen service delivery.
18.To assist the department in 19.Preparation of Master Plans, 20.Preparation Area Development Plans 21.Preparation of Road Development Plans 22.Preparation of Junction Improvement Plans
23.Preparation of Circulation Network Plans of the Ward 24.Preparation of Beautification Plans of the Ward 25.Preparation of locality Maps (Door Numbering Maps) 26.Election and Census Work
27.ldentification of encroachments in Government lands, Layout open spaces, Municipal lands, any Public places and report
28.Reporting on violation of Parking places in buildings 29.ldentification and reporting of Construction/encroachments in water bodies/ rivers/ lakes/ canals/ bunds/ buffer zones.
30.ldentification of buildings without fire safety measures. 31.Attending Public grievances/complaints related to Town Planning 32.Maintaining record of approved building plans
33. Maintaining record of approved layouts
34. Maintaining record of Master Plan extract/area development plan of the Ward
35. Maintaining the record of Road Development Plans, Junction Improvement Plans, Proposed Circulation Network Plans.
36. Maintaining the Temporary Encroachment Register 37.Maintaining Suit Register
38.Maintaining Unauthorised Construction and Deviation Register 39.Maintaining Prosecution Register
40. Maintaining T.D.R. Register
41. Maintaining Road Development Plans and Junction Development Plan Register
42. Reporting the ambition of public regarding development/Creation of lung spaces, link roads, parking areas.
43. ldentification and reporting of requirement of street direction Board 44.ldentification and reporting of requirement of junction improvement.
45. Study and Identification of requirement of widening of roads ensuring traffic flow pattern
46. Urban forestry and urban lung spaces, protection of environment and promotion of ecological aspects.
47. Maintenance of parks, Open spaces, and Play Grounds.
48. Lake and water front development.
49. ldentification of requirement of Burial grounds and improvement of existing Burial grounds.
50. .Identification of requirement of public parking places, explore the possibility of providing public parking Places.
51. ldentification of suitable land for urban housing in the Ward and initiation for approval.
52. ldentification of buildings with Rain Water Harvesting Structures and further improvement needed.
53. Encouraging the Rain Water Harvesting Structures wherever not provided. 54.ldentification of places for Community Rain Water Harvesting Structures and reporting to higher authorities for necessary action.
55. To ensure construction of RWHs as per the guidelines in the area allotted to him/her and for their proper maintenance to increase the ground water level
56. ldentification of buildings with solar power
57. ldentification of buildings with STPs within the building and its maintenance issues and to encourage STPs
58. ldentification of green buildings-preparation of list of green buildings and to encourage the green buildings concept.
59. To promote recycling and reuse of water
60.He/She is responsible for Protection of Parks, Open Spaces, Playgrounds, and Govt/Municipal Properties.
61.Responsible for identification of Slums, Preparation of Slum Profile, Notification/De notification of Slums and rehabilitation.
62. He/She is responsible for providing Houses to the Households
63. Any other duties entrusted by the higher authorities and other line departments from time to time.
