Lr. No: 2866243/F(HR)/GSWS/2025, 16-06-2025
GSWS Transfers Circular, Schedule of Transfers Lr. No: 2866243
Sub: GSWS Department - Village / Ward Secretariats - Categorisation of Secretariats & Rationalisation of Functionaries - Positioning based on the category of Village / Ward Secretariats and Transfers & Postings of Functionaries- Certain guidelines -Issued-Regarding.Ref:
1. G.O.Ms.No.01 GSWS Department, dated 25.01.2025
2. G.O.Ms.No.03 GSWS Department, dated 10.04.2025
3. G.O. Ms. No. 04 GSWS Department, dated 17.05.2025
4. G.O.Ms.No.23, Finance (HR. I-PLG& Policy) Department, dated 15-05- 2025
5. G.O. Ms. No. 05 GSWS Department, dated 12.06. .2025
The Government issued Orders on Categorisation of Village / Ward Secretariats & Rationalisation of Functionaries, Positioning of General Purpose and Specific Purpose Functionaries in all Village / Ward Secretariats based on their category, vide reference 1st, 2nd & 3rd cited.
In the reference 5th cited above, Government have issued Orders for Transfers & Postings of Functionaries and positioning of required number of Functionaries in the Village/ Ward Secretariats. The District Collectors of erstwhile Districts /Appointing Authorities shall follow the following Principles & Procedures of Transfers & Postings while issuing of Transfer Orders.
Principles and Procedures for Transfers & Postings of Functionaries:
i. All Functionaries who have completed a period of continuous stay of 5 years at a Village / Ward Secretariat as on 31st of May, 2025, shall invariably be transferred.
ii. The Functionaries, other than those who completed 5 years of stay at a Village / Ward Secretariat, shall also be eligible for transfer on personal request.
iii. No Functionary shall be posted within the native Mandal.
iv. The GSWS Department has enabled two modules in HRMS portal:
- a. District HoDs module; for capturing of working details of functionaries by District HoDs.
- b. MPDOs/MCs module; for capturing of clear vacancies against the sanctioned posts by MPDOs/MCs as per Rationalization.
vi. The clear vacancies will be displayed in District HoDs module of HRMS portal.
vii. Process the list of Functionaries who completed 5 Years and Online request applications of who haven’t completed 5 years duly following the guidelines issued in the reference 5th cited.
viii. The District Collectors of the erstwhile Districts/Appointing authorities concerned shall issue transfer orders.
ix. The Unit of transfer is the Unit of Appointment i.e., erstwhile District.
x . While issuing Transfer orders preference shall be given to below categories:
- a. Visually challenged functionaries.
- b. Functionaries who have mentally challenged children and seeking a transfer to a station where relevant medical facilities are available.
- c. Functionaries who worked for more than two years in Tribal areas.
- d. Functionaries with disabilities of 40% or more as certified by a competent authority as per the norms of “persons with disabilities”.
- e. Functionaries seeking transfer on medical grounds (pertaining to self or spouse or dependent children), on account of chronic diseases such as Cancer, Open Heart Operations, Neurosurgery, Kidney Transplantation, etc., to stations where such facilities are available.
- f. Female Functionaries who are widows appointed on compassionate grounds
xi. Visually challenged Functionaries are exempted from transfers, except when they make a specific request for transfer. As far as possible, these categories of Functionaries may be posted at a place of their choice subject to availability of clear vacancy in that Village / Ward Secretariat.
xii. In the case where both husband and wife are Government employees, efforts shall be made to post both of them at one station or in the stations that are nearer to each other.
xiii. District Collectors of erstwhile Districts /Appointing Authorities concerned shall ensure to fill the prescribed number of positions in those Village/Ward Secretariats (6,7,8,9, 10 & 11) as per the Annexures annexed to the Orders issued by the Government in the references 2nd (General Purpose) & 3rd (Specific Purpose) cited above.
xiv. After completion of transfer of Functionaries, if any Functionary is found in excess to the prescribed posts, he /she shall continue to work in the same Village / Ward Secretariat until further orders.
xv. AII transfers affected under these guidelines, including the Functionaries who have exercised the option of preferred stations, shall be treated as request transfers for the purpose of sanction of TTA and other transfer benefits.
xvi. AII vacancies in the Village Secretariats of Notified Agency areas shaII be filled first before filling posts in the non-ITDA areas.
xvii. Besides lTDA areas, the District CoIIectors / Appointing Authorities shaII ensure the areas which are interior and backward with Iarge number of vacancies shaII be given preference whiIe fiIIing up of vacancies on transfers.
xviii. District CoIIectors / Appointing Authorities shaII ensure that Functionaries who are transferred out from lTDAs are not reIieved without a substitute being posted/joining in their pIace.
xix. The Functionaries who are posted from a non-lTDA area to an lTDA area have to report in their pIace of posting within the stipuIated time. Any Functionary who does not report to pIace of posting in the lTDA areas shaII be IiabIe for discipIinary action as per ruIes in vogue.
xx. ReIieving Authorities shaII not reIieve any Functionary without remitting of pending amounts to be remitted.
xxi. District CoIIectors shaII compIete RationaIisation & transfer process of the functionaries on or before 30.06.2025 and after 30.06.2025 no transfer of Functionaries is aIIowed untiI further orders.
xxii. Further, after compIetion of RationaIisation & transfer process of Functionaries, the District CoIIectors are requested to ensure the mapping of the detaiIs of aII Functionaries in the HRMS portaI on or before 10.07.2025.
xxiii. The tentative schedule for transfers’ process is as follows.
| ACTIVITY SCHEDULE 一 WITHIN DISTRICT | |||
| S. No | Activity | Concerned | Date |
| 1 | Data capturing in HoD Modules | By Respective HoD of District | 16th to 18th - June, 2025 |
| 2 | Data Capturing in Rationalization Module | By MPDO/MC | 16th to 18th - June, 2025 |
| 3 | AppIy request Transfer in Request Transfer Module | By Functionary | 22nd to 24th-June,2025 |
| 4 | Verification of List of Compulsory (Completed 5 Years) and Online request applications duly following the Preference Categories and complete the Transfers & postings. | By Appointing Authority | 25th to 29th June, 2025 - |
| 5 | Grievance if any and dispose | To District Collectors | On or before30th June, 2025 itself |
The District Collectors / Appointing Authorities shall be responsible for the positioning of required number of functionaries as prescribed by the Government and issue Transfer & Posting orders of Functionaries in a most transparent and time bond manner without giving any scope for complaints / allegations.
