SGSW 6 Years Bill Software, Prepare Grama Ward Secretaries 6 Yrs AAS Arrears, Proceedings. GSWS 6 Years Online Bill Software. The Government of Andhra Pradesh has issued orders for implementation of the Automatic Advancement Scheme (AAS) 6 Years Special Grade Post Scale to eligible Swarna Gramam and Swarna Wardu (SGSW) Functionaries, previously widely known as GSWS Grama Sachivalayam and Ward Sachivalayam Employees.
Following G.O.Ms.No.7 dated 20-09-2026 of the Swarna Gramam and Swarna Wardu Department and the subsequent departmental implementation instructions, eligible employees who have completed 6 years of qualifying service in the same post/cadre can be considered for the Special Grade Post Scale subject to the applicable 11th PRC AAS conditions.
To make the implementation and arrears preparation easier, an online GSWS AAS Bill Preparation Software has been developed at aas.gsws.info. Using this online AAS utility, employees/DDOs can enter service, pay, allowance and DDO particulars, view the month-wise AAS arrears calculation and generate/download the AAS Proceedings, AAS Arrears Sheet and STO Letter from the same utility.
GSWS / SGSW Employees AAS 6 Years – Latest Update
The Automatic Advancement Scheme is an important service benefit intended to provide financial progression to employees who continue in the same post or cadre when regular promotional opportunities are not available. Under the AAS framework referred to in the Government Order, the periodicity is 6/12/18/24 years. On completion of six years of qualifying service in a particular post, an eligible employee is considered for the Special Grade Post Scale, which is the next higher scale above the scale of pay of the post held, subject to the prescribed conditions.
G.O.Ms.No.7 dated 20-09-2026 specifically permits extension of the AAS benefit to eligible Swarna Gramam and Swarna Wardu Functionaries appointed through the 2019 and 2020 recruitment notifications, on completion of six years of qualifying service in the same post/cadre and fulfilment of the applicable 11th PRC AAS eligibility conditions.
What is Automatic Advancement Scheme – AAS?
The Automatic Advancement Scheme (AAS) is a career progression mechanism for Government employees who may remain in the same post or cadre because of limited or unavailable promotional opportunities. Instead of waiting indefinitely for a regular promotion, the scheme provides progression to a higher pay scale after completion of the prescribed qualifying service, subject to the rules and eligibility conditions applicable to the employee.
The AAS benefit is primarily a pay-scale progression. It should not be understood as a change of designation or a regular promotion to another post. The Government Order specifically describes the six-year benefit as the Special Grade Post Scale, being the next higher scale above the scale of pay of the post held, subject to the prescribed conditions.
AAS 6 / 12 / 18 / 24 Years – Basic Structure
| AAS Stage | Service Period | General Description |
|---|---|---|
| 1st Stage | 6 Years | Special Grade Post Scale – next higher scale above the scale of the post held, subject to eligibility. |
| 2nd Stage | 12 Years | Next applicable AAS progression, subject to the relevant service and PRC conditions. |
| 3rd Stage | 18 Years | Further AAS progression as applicable under the prescribed rules. |
| 4th Stage | 24 Years | Further AAS progression subject to the applicable rules and eligibility conditions. |
The G.O.Ms.No.7 specifically deals with the extension of the 6-year Special Grade Post Scale to eligible SGSW Functionaries. The actual pay scale applicable to an employee depends on the employee's post, existing pay scale, qualifying service and applicable Government rules.
What is Given in G.O.Ms.No.7 Dated 20-09-2026?
The Government Order issued by the Swarna Gramam and Swarna Wardu Department is the key Government order for the present SGSW AAS implementation. The order states that the Government has permitted extension of the Automatic Advancement Scheme benefit to eligible Swarna Gramam and Swarna Wardu Functionaries appointed during the 2019 and 2020 recruitment years.
- G.O.Ms.No.: 7
- Date: 20-09-2026
- Department: Swarna Gramam and Swarna Wardu Department
- Scheme: Automatic Advancement Scheme
- Benefit: Special Grade Post Scale
- Qualifying Service: 6 years in the same post/cadre
- Employees Covered: Eligible Swarna Gramam and Swarna Wardu Functionaries appointed through the 2019 and 2020 notifications
- Condition: Fulfilment of the applicable 11th PRC AAS eligibility conditions
- Implementation: Concerned Line Departments, Heads of Departments and competent authorities are required to take necessary action.
The Government Order also records that the AAS periodicity was modified to 6/12/18/24 years. For an employee who completes six years of qualifying service in a particular post, the Special Grade Post Scale is the next higher scale above the scale of pay of the post held, subject to the conditions prescribed under the scheme.
2019 & 2020 SGSW Recruitment Batches – Important Point
The G.O. refers specifically to eligible Swarna Gramam and Swarna Wardu Functionaries appointed through the 2019 and 2020 recruitment notifications. It states that the benefit of the AAS Special Grade Post Scale may be extended on completion of six years of qualifying service in the same post/cadre, provided the employee satisfies the conditions prescribed under the 11th PRC Automatic Advancement Scheme.
Therefore, before preparing an AAS bill or proceedings, the employee's service particulars should be carefully verified. The date of joining, qualifying service, present post/cadre, existing pay, applicable allowances and other relevant service particulars are important while working out the AAS benefit and arrears.
CDMA Implementation Instructions for Municipal Ward Secretaries
Following G.O.Ms.No.7, the Commissioner & Director of Municipal Administration issued Roc.No.22/285/2026/N Sec, dated 22-09-2026. The circular concerns the sanction of the Special Grade Post Scale to eligible Swarna Wardu Functionaries under the administrative control of the Municipal Administration & Urban Development Department.
The CDMA circular directs the concerned authorities to take immediate necessary action for granting the Special Grade Post Scale to Swarna Wardu Functionaries who have completed six years of qualifying service and to report compliance.
GSWS AAS Bill Preparation Online Software
The most useful part of this update for SGSW employees and DDOs is the availability of an online AAS Bill Preparation and Arrears Calculation Software. Instead of manually preparing every month-wise calculation, proceedings and supporting documents separately, the online utility brings the required data entry and calculation process together.
The utility is available at:
What Can You Do With the AAS Software?
The online utility is designed specifically to make the GSWS/SGSW 6 Years AAS calculation and document preparation easier. The user enters the employee's personal and service particulars, provides the pay and allowance information, enters the DDO details and proceeds to the calculation page.
- Enter Employee Details
- Enter Service Particulars
- Enter Date of Joining and AAS-related service details
- Enter Present Basic Pay and working pay details
- Enter HRA, CCA and other applicable allowance details
- Enter DDO Particulars
- View Month-wise AAS Arrears Calculation
- Download AAS Proceedings
- Download AAS Arrears Sheet
- Download STO Letter Copy
How to Use GSWS AAS Bill Preparation Software – Step by Step
Step 1: Open the GSWS AAS Online Software
Open https://aas.gsws.info/ in your mobile phone, computer or laptop. The software is designed as an online utility, so there is no need to download a separate application to begin the calculation.
Step 2: Enter Employee / Basic Details
On the first stage, enter the employee details requested by the software. Enter the information carefully because the details entered in the utility are used for subsequent calculations and document generation.
Step 3: Enter Service Particulars
The next stage is particularly important for AAS calculation. Enter the employee's service particulars, including the relevant date of joining and other information required to establish the qualifying service and AAS eligibility.
The AAS calculation depends on the qualifying service. Therefore, the date of joining and service details should be entered exactly as supported by the employee's official service records.
Step 4: Enter Pay and Allowance Particulars
After entering service particulars, enter the applicable pay details. The utility requires information such as the present Basic Pay, HRA, CCA and other applicable allowance particulars as requested by the form.
| Particular | What to Check Before Entry |
|---|---|
| Basic Pay | Enter the applicable Basic Pay as supported by the latest pay particulars. |
| HRA | Select/enter the applicable HRA details for the relevant period. |
| CCA | Enter the applicable CCA based on eligibility and place of posting. |
| Other Allowances | Enter applicable details wherever the software asks for them. |
Step 5: Enter DDO Particulars
The third stage of the software is for DDO Particulars. Enter the required Drawing and Disbursing Officer details carefully. These details are important because they are used while generating the proceedings and other documents from the utility.
Before proceeding, verify the DDO name, designation, office details, code and other particulars requested by the software against the official office records.
Step 6: View Monthly AAS Arrears Calculation
After entering the required details, proceed to the calculation stage. The utility displays the month-wise AAS arrears calculation on the screen. This allows the user to review the calculation before downloading the documents.
The month-wise calculation screen makes it easier to review the AAS benefit and arrears period before generating the final documents. Users should carefully check the displayed figures against their service and pay records.
Step 7: Download AAS Proceedings
After checking the calculation, the utility provides the option to download the AAS Proceedings. The proceedings can be generated using the employee and DDO information entered in the software.
The downloaded proceedings should be carefully reviewed before being used for official processing, particularly the employee name, designation, dates, pay particulars, AAS effective date and DDO details.
Step 8: Download AAS Arrears Sheet
The software also provides an option to download the AAS Arrears Sheet. This is particularly useful for reviewing the month-wise difference arising from implementation of the AAS benefit.
The arrears sheet should be cross-checked with the employee's pay records and the applicable AAS implementation/effective date before submission or bill preparation.
Step 9: Download STO Letter Copy
The third important document generated by the utility is the STO Letter Copy. After completing the data entry and calculation, the user can generate and download the STO-related letter copy from the software.
Three Important Outputs from the Software
Generate and download the AAS sanction proceedings.
View and download month-wise arrears details.
Generate the required STO letter copy.
What Details Should Be Kept Ready?
To complete the AAS calculation quickly and correctly, employees or DDOs should keep the following information ready before opening the software:
- Employee name and personal particulars
- Designation / post details
- Date of appointment / joining
- Qualifying service particulars
- Present pay scale
- Present Basic Pay
- Relevant HRA particulars
- CCA particulars, wherever applicable
- Other applicable pay/allowance information requested by the utility
- DDO name and designation
- Office / DDO particulars required for document generation
Why This Online AAS Utility is Useful
The implementation of a new AAS benefit normally involves several stages of calculation and documentation. The employee's qualifying service has to be identified, the applicable Special Grade scale has to be determined, pay fixation and allowance differences have to be worked out, and the resulting arrears have to be presented month-wise.
The GSWS AAS Online Software brings these requirements into a single workflow. Instead of preparing the AAS calculation and documents separately, the user can enter the required information once, proceed through the service and DDO stages, review the monthly arrears calculation and then generate the required documents.
One Online Utility – Multiple AAS Outputs
Employee Details → Service Particulars → Pay & Allowances → DDO Particulars → Monthly AAS Calculation → Proceedings → Arrears Sheet → STO Letter
Important Precautions While Preparing AAS Bills
- Use the employee's official service records while entering the Date of Joining and service particulars.
- Check the present Basic Pay carefully before calculating the AAS benefit.
- Verify HRA and CCA eligibility for the relevant periods.
- Review the month-wise arrears displayed by the software before downloading the final documents.
- Check the employee name, designation, dates and DDO details in the generated proceedings.
- Do not treat the online calculation as a substitute for verification by the competent authority.
- The generated proceedings, arrears sheet and STO letter should be checked against the applicable Government orders and departmental instructions before official submission.
Frequently Asked Questions – GSWS AAS Software
1. What is the GSWS AAS Software?
It is an online utility developed for preparing the 6 Years AAS calculation, arrears details and related documents for eligible GSWS/SGSW employees.
2. Who can use the AAS Bill Preparation Software?
Eligible SGSW employees, DDOs and other persons involved in preparing or checking the AAS calculation can use the utility by entering the required employee, service, pay, allowance and DDO particulars.
3. What can I download from the software?
The utility provides options to generate/download the AAS Proceedings, AAS Arrears Sheet and STO Letter Copy.
4. Can I see the AAS arrears before downloading the documents?
Yes. After entering the required particulars, the utility provides the monthly AAS arrears calculation on the screen so that the user can review the figures before generating the documents.
5. What are the most important details required?
The important information includes employee details, date of joining, qualifying service particulars, present Basic Pay, HRA, CCA and other applicable allowance information, followed by the required DDO particulars.
6. Is the six-year AAS benefit automatic without verification?
The Government Order permits the benefit for eligible employees who complete six years of qualifying service, subject to the applicable 11th PRC AAS conditions. The competent authority must verify the relevant eligibility and service particulars before sanction.
7. What should I do after generating the documents?
Carefully verify the generated proceedings, arrears sheet and STO letter against the employee's service and pay records and follow the applicable departmental/DDO/STO processing procedure.
GSWS AAS Online Software – Start Here
For eligible GSWS / SGSW Grama Sachivalayam and Ward Sachivalayam Employees, the online AAS utility provides a convenient way to work through the 6 Years AAS calculation and prepare the associated documents. Enter the employee particulars carefully, complete the service and pay information, provide the DDO details, review the month-wise arrears calculation and then download the required documents.
Online Utility: aas.gsws.info
